Privacy Statement

Personal data

Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as: 

"any information relating to an identified or identifiable natural person  ('data subject'); an identifiable natural person is one who can be identified directly or indirectly, in particular by reference to an identified such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical physical, physiological, genetic, mental, economic, cultural or social identity of that natural person."

How we use your information

This privacy notice tells you how we, Lumen Christi Catholic Multi Academy , will collect and use your personal data to:

• Support learning
• Monitor and report on pupil/student progress
• Provide appropriate pastoral care
• Protect pupil/student welfare
• Assess the quality of our services
• Administer admissions waiting lists
• Carry out research
• Comply with the law regarding data sharing

Why does Lumen Christi Catholic Multi Academy need to collect and store personal data?

In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy. In terms of being contacted for marketing purposes we would contact you for additional consent.

Will Lumen Christi Catholic Multi Academy share my personal data with anyone else?

We may pass your personal data on to third-party service providers contracted to Lumen Christi Catholic Multi Academy in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When they no longer need your data to fulfil this service, they will dispose of the details in line with our own procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.  Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:

• Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding concerns and exclusions
• The Department for Education
• Educators and examining bodies
• Our regulator [specify as appropriate, e.g. Ofsted, Independent Schools Inspectorate]
• Suppliers and service providers – to enable them to provide the service we have contracted them for
• Financial organisations
• Central and local government
• Our auditors
• Survey and research organisations
• Health authorities
• Security organisations
• Health and social welfare organisations
• Professional advisers and consultants
• Charities and voluntary organisations
• Police forces, courts, tribunals
• Professional bodies

How will Lumen Christi Catholic Multi Academy use the personal data it collects about me?

Lumen Christi Catholic Multi Academy will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up-to-date, and not keep it for longer than is necessary. Lumen Christi Catholic Multi Academy is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

Under what circumstances will Lumen Christi Catholic Multi Academy contact me?

Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

Can I find out the personal data that Lumen Christi Catholic Multi Academy holds about me?

Lumen Christi Catholic Multi Academy  at your request, can confirm what information we hold about you and how it is processed. If Lumen Christi Catholic Multi Academy  does hold personal data about you, you can request the following information:

• Identity and the contact details of the person or organisation that has determined how and why to process your data.
• Contact details of the data protection officer, where applicable.
• The purpose of the processing as well as the legal basis for processing.
• If the processing is based on the legitimate interests of Lumen Christi Catholic Multi Academy or a third party, information about those interests.
• The categories of personal data collected, stored and processed.
• Recipient(s) or categories of recipients that the data is/will be disclosed to.
• If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.
• How long the data will be stored.
• Details of your rights to correct, erase, restrict or object to such processing.
• Information about your right to withdraw consent at any time.
• How to lodge a complaint with the supervisory authority.
• Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
• The source of personal data if it was not collected directly from you.
• Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

What forms of ID will I need to provide in order to access this?

Lumen Christi Catholic Multi Academy  accepts the following forms of ID when information on your personal data is requested:

• current passport bearing a photograph and signature, or driving license, bearing a photograph and signature.

If you do not hold a current passport or driving license two copies of other identification documents may be accepted as an alternative, such as:

• birth certificate
• utility bill from preceding three months bearing current address
• current vehicle registration document
• bank statement from preceding three months
• current rent book.

Contact details of the Data Protection Officer / GDPR Owner: